<aside> <img src="/icons/document_orange.svg" alt="/icons/document_orange.svg" width="40px" /> Submit your event proposal to us via the Event Registration form.

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Once you submit your event proposal, our team will assess and approve proposals to maintain a balanced mix of event types and schedules. Approved events will be promoted as part of Vancouver Tech Week.

Steps to Successfully Host Your Event

1. Choose Your Event Format: You can host various types of events, provided they adhere to our rules. Some popular formats include:

   • Speaker Panel: Organize a panel discussion on a specific topic and moderate the conversation.
   • Workshop: Lead a hands-on session where participants can learn and apply new skills.
   • Hackathon: Facilitate a collaborative event where attendees work together to solve problems or develop new software.
   • Lecture: Present an in-depth talk on a technical subject by an expert in the field.

2. Plan Your Budget: As the event host, you will cover the costs of your event. Create a budget that can manage your event's expenses. If needed, consider partnering with a co-host to share costs.

3. Select a Venue: You can host your event anywhere, but we recommend choosing venues in neighbourhoods like Downtown Vancouver, Richmond, and Burnaby to ensure higher attendance and engagement.

4. Schedule Your Event: Suggest your preferred date and time. We may propose adjustments to avoid scheduling conflicts with similar events.

5. Set Up an Event Registration Page: Create a registration page on Luma and list Vancouver Tech Week as a co-host. Your event must meet this requirement to be added to the official Tech Week calendar. If your event is by invitation only, indicate this in your submission.

   • Creating an Event Registration Page
     • Create an event registration page on Luma that will be included in your event proposal submission.
   • Add Vancouver Tech Week as a Co-host:
     • On Luma: Add [email protected] as a cohost/collaborator on your event with full permission.
   • Content Requirements:

     • Event Description: Provide a detailed, paragraph-long description of your event. Include the following line to link it with Vancouver Tech Week:

       "This event is a part of Vancouver Tech Week (https://lu.ma/vantechweek) - a week of events that celebrate builders and hackers within Vancouver’s tech industry, built by the community, for the community.”

     • Date/time: Include the proposed event date/time (start and end time).

     • Location: You can set the location visibility so that only registered guests can see the precise location. This will prevent your location from being disclosed to unauthorized individuals.

6. Filter Event Attendees: Include questions during registration (e.g., company, title, LinkedIn profile) to help screen and select attendees that fit your event's goals.

7. Promote Your Event: As the event host, you are responsible for marketing your event to ensure its success. To enhance visibility, the Vancouver Tech Week team will promote all approved events on the Vancouver Tech Week calendar.

   • Please wait for further instructions before beginning any promotion or marketing efforts on your own. By synchronizing the marketing efforts across all event hosts, we can achieve greater visibility for everyone.